Data Audits

Not all data is the same, some data is extremely important and is accessed daily. This is considered absolutely critical to the running of your business. Other data is not so important and is forgotten nearly as soon as it is created.

Traditionally, all of this data is stored on the same storage as critical data. This results in performance lags, increased hardware costs and lenghty back up windows.

Savenet Solutions Data Audit report analyses all of your critical data and develops a report based on:

• Daily Data Growth
• File Age Distribution - Last Access Report/Dorman Files
• Duplicate Files
• Breakdown of files by type - doc, excel, MP3, movie, pdf, etc
• And much more

This information is of huge importance when a company is deciding on the long term management of their data. The report can indicate that the company needs to implement an Archiving solution or simply clean up their data by deleting old data.

This report is also beneficial when deciding what data is critical for an Online Backup or Disaster Recovery solution. It is also important to see if there are any MP3/itunes files are stored on the network.

Illegal storage of music and video files are subject to large fines from IMRO. The Irish Rights Music Organisation have large fines for any company who has un-licensed music or video stored on their network. Obviously the only way they could find out is by an audit. Directors need to ensure that their employees are not using the company network as a glorified personal storage unit.

Benefits of Data Audit: 

1. Reduce Risk of IMRO €100,000 fine for Company Directors
   Eliminate the improper storage of Music & Video files. Under IMRO, it is illegal to keep these files on a company network. If a company is found to have these files, the Directors will be fined up to €100,000.
2. Highlight space issues on key servers
   The data audit will analyze each server and highlight any servers or drives which are nearing 100% usage. Once a server reaches 80% capacity it’s performance will be affected and defrags won’t work.
3. Reduce File Duplication
   The data audit will identify the quantity and location of duplicate files. Once identified, you can remove these duplicate files thus reducing your storage.
4. Reduce backup windows and charges
   By identifying non critical data, the IT department can reduce the backup windows and charges by deleting this data.
5. Analyze key databases
   The data audit will analyze key databases by size, thus allowing you to identify what the key Recovery Point Ojbective and Recovery Time Objective would be for those databases in the event of a disaster.
6. Identify if Archive solution is required

The data audit will analyse the data by File Age distribution. This will identify what the quantity of files that have not been accessed in over a year. If a company has a large quantity of data that has not been accessed in over a year, we recommend an archiving solution to be installed.

This is a critical audit that every company should carry out.
Contact Savenet Solutions Now to arrange your Data Audit.